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Safeguarding and Child Protection Policy

Safeguarding and Child/Young People Protection Policy

2023

 

The purpose and scope of this policy statement

 

For The LOVE Of ART provides face-to-face art teaching to children and adults. These lessons can be in the form of weekly classes, less frequent workshops, less frequent arty parties or regular 1-1 tuition and will be referred to collectively as 'services'. This specific safeguarding and child/young person protection policy is for parents/carers to see how For The LOVE Of ART keep children safe and is written for children up to 18 years of age and does not apply to adults. For The LOVE Of ART expects parents/carers to support to provide an intrinsically safe space within which the children can enjoy the art sessions. 

The purpose of this policy statement is:

• to protect children and young people who receive For The LOVE Of ART’s services from harm. This includes the children of adults who use our services

• to share the overarching principles that guide For The LOVE Of ART’s approach to child protection. This policy applies to anyone at For The LOVE Of ART, volunteers, sessional workers, agency staff and students, relatives of children who attend classes.

This policy should be read alongside the Behaviour Policy and our Terms and Conditions.
 

Legal framework
 

This policy has been drawn up on the basis of legislation, policy and guidance that seeks to protect children in England. A summary of the key legislation and guidance is available from nspcc.org.uk/childprotection

The policy was developed with reference to NSPCC guidelines, who see child welfare as paramount, as enshrined in The Children Act 1989.
 

Atmosphere at Art Sessions
 

  • For The LOVE Of ART aims to deliver stimulating art sessions for children. These sessions require a reasonable degree of calm and an atmosphere within which the majority can concentrate within a group session. For The LOVE Of ART aims to retain this atmosphere for the safety and comfort of all attendees equally and will raise any concerns initially with the child, and if problems persist, with parents or carers. For The LOVE Of ART reserves the right to refuse a place to a child on the basis of disruptive or disrespectful behaviour, disengagement or behaviour that threatens this calm and therefore could threaten the safety and wellbeing of the other attendees. Please see supporting Document regarding Behaviour Policy.

  • Children will be working in the For The LOVE Of ART studio; a single open-plan shared space. Parents/carers can expect no child to be isolated in the normal course of events.

  • For The LOVE Of ART takes a hands-off approach to teaching, unless in the case of a true emergency, where the life of a child is threatened. Very occasionally, if a child has paint or clay on their face and cannot see it in the mirror, For The LOVE Of ART will help to remove this if it is causing the child distress. This cleaning will take place in the main studio space, visible to the other children in attendance. 

  • Children are supported on an individual basis and this one to one discussion will be held in the club at a table shared by other children.

  • For The LOVE Of ART is responsible for the safety of all the children in the session, and any concerns should be reported to them. For many of these occasions, it’s hoped that they can be resolved between the parent and the Teacher.

 

Parent/Carer Agreement with For The LOVE Of ART
 

  • Children are required to be left in the art studio for the duration of the session.

  • No child can attend the session without the parent/carer having completed the booking form, detailing any medical or care needs, emergency contact information and accepting Terms and Condition Policy, Behaviour Policy and having accepted this Safeguarding Policy.

  • Children must be collected without delay and not earlier than the stated end time unless we have been made aware via email prior to the session. Children must be collected by their parent/carer, unless prior written arrangement is given for someone else to collect the child. If these arrangements are sprung on For The LOVE Of ART without prior arrangement, and the child gives any cause for concern, we will expect the parent to answer the nominated phone number that we have on record. In the event that the parent/carer is very late collecting the child, For The LOVE OF ART may unavoidably end up being alone with the child , if everyone else has been collected promptly. In this event, For The LOVE Of ART will defer to the Lone Working Policy.

 

Parents are permitted to stay to settle their child for 5 minutes before the start of the Session and at collection time for 5 minutes after the end of the Session. For reasons of unknown DBS check status and for the safety of other children, parents are not permitted to stay in the art class for the duration of the Session.

 

Supporting documents - see below

 

This policy statement should be read alongside our organisational policies, procedures, guidance and other related documents:

• role description for the designated safeguarding officer – available on request

• dealing with disclosures and concerns about a child or young person

• recording concerns and information sharing

• child protection records retention and storage

• code of conduct for staff and volunteers

• behaviour codes for children and young people

• photography and sharing images guidance

• anti-bullying

• managing complaints

• whistleblowing

• health and safety

• adult to child supervision ratios

We believe that:

• children and young people should never experience abuse of any kind

• we have a responsibility to promote the welfare of all children and young people, to keep them safe and to practise in a way that protects them

  • All children and young people, regardless of disability, cultural group and ethnicity, age, gender identity, sexual identity, religion and language needs should have the same protection. Any discrimination from other students, parents, adults or children will be challenged

 

We recognise that:

• the welfare of children is paramount in all the work we do and in all the decisions we take

• working in partnership with children, young people, their parents, carers and other agencies is essential in promoting young people’s welfare

• all children, regardless of age, disability, gender reassignment, race, religion or belief, sex, or sexual orientation have an equal right to protection from all types of harm or abuse

• some children are additionally vulnerable because of the impact of previous experiences, their level of dependency, communication needs or other issues

• extra safeguards may be needed to keep children who are additionally vulnerable safe from abuse

 

Find out more about:

 

• safeguarding children who come from Black, Asian and minoritised ethnic communities - Safeguarding children from Black, Asian and minoritised ethnic communities | NSPCC Learning

• safeguarding d/Deaf and disabled children and young people - Safeguarding d/Deaf and disabled children | NSPCC Learning

• safeguarding LGBTQ+ children and young people - Safeguarding LGBTQ+ children and young people | NSPCC Learning

• safeguarding children with special educational needs and disabilities (SEND) - Children with special educational needs and disabilities (SEND) | NSPCC Learning

 

We will seek to keep children and young people safe by:

 

• valuing, listening to and respecting them

• appointing a nominated child protection lead for children, this will be The Teacher

• adopting child protection and safeguarding best practice through our policies, procedures and code of conduct for staff and volunteers

• recording and storing and using information professionally and securely, in line with data protection legislation and guidance [more information about this is available from the Information Commissioner’s Office: ico.org.uk/fororganisations]

• making sure that children, young people and their families know where to go for help if they have a concern

• using our safeguarding and child protection procedures to share concerns and relevant information with agencies who need to know, and involving children, young people, parents, families and carers appropriately

• using our procedures to manage any allegations against For The LOVE Of ART staff

• creating and maintaining an anti-bullying environment and ensuring that we have a policy and procedure to help us deal effectively with any bullying that does arise

• ensuring that we have effective complaints and whistleblowing measures in place

• ensuring that we provide a safe physical environment for our children, young people, staff and volunteers, by applying health and safety measures in accordance with the law and regulatory guidance

• building a safeguarding culture where staff and volunteers, children, young people and their families, treat each other with respect and are comfortable about sharing concerns.

 

Recording concerns and information sharing
 

Children's First Response Hub BCP - The Children's Service First Response Hub provides the public and professionals with advice, information and support for children who are vulnerable and at risk.
 

For The LOVE Of ART may contact the Children's First Response Hub if we:

  • are worried about a child or young person who is at risk of (or is being) hurt or abused

  • know of a child or young person who may be vulnerable without additional help and support

  • want to know more about services to support children, young people and their families

  • are concerned, but not sure a child is at risk. We will discuss the circumstances with the First Response Hub

First Response Hub Contact Information

01202 123 334

childrensfirstresponse@bcpcouncil.gov.uk

Monday to Thursday, 8:30am to 5:15pm

Friday, 8.30am to 4.45pm

 

For The LOVE Of ART Statement:

In the event that a child or young person makes a disclosure, we have to make it clear to the young person or child/parent or carer that we cannot promise to keep it secret if we feel they are at risk and we must pass it on to the relevant agency or body for further investigation.

 

Contact details

 

Nominated child protection lead: The Teacher

Name: Rhiannon Williams

Phone/email: 07710443677/info@fortheloveofartclasses.co.uk

 

NSPCC Helpline:

 

0808 800 5000

 

Reviewing this Policy

 

We are committed to reviewing our policy and good practice annually. This policy was last reviewed on: …………January 2023………………………………………………………………(date)

 

Signed: ………Rhiannon Williams…………………………………………………………………

 

Date: ………January 2023……………………………………………………………………

 

 

Supporting Documents

2023

Recording concerns and information sharing

Children's First Response Hub BCP - The Children's Service First Response Hub provides the public and professionals with advice, information and support for children who are vulnerable and at risk.

Children's First Response Hub can help if you:

  • are worried about a child or young person who is at risk of (or is being) hurt or abused

  • know of a child or young person who may be vulnerable without additional help and support

  • want to know more about services to support children, young people and their families

  • need support to agree an Early Help offer. 

If you're concerned, but not sure a child is at risk:

Discuss the circumstances with us or with someone else who works with children, such as a teacher or health visitor. All professionals who work with children have a responsibility to safeguard them and will know how to help.

Contact Children's First Response Hub

If you're a member of the public please telephone or e-mail the team. 

If you're a professional please complete the Inter-Agency Referral Form.  

First Response Hub opening hours:

  • Monday to Thursday, 8:30am to 5:15pm

  • Friday, 8.30am to 4.45pm

Dealing with disclosures and concerns about a child or young person

In the event that a child or young person makes a disclosure, we have to make it clear to the young person or child that we cannot promise to keep it secret if I feel they are at risk and I must pass it on to the relevant agency or body for further investigation.

Child protection records retention and storage

Records will not be kept, aside from email evidence of initial referral to local agency.

Code of conduct for staff

Available on Request.

Behaviour codes for children and young people

Please see Behaviour Policy

 

Photography and sharing images guidance

For The LOVE Of ART frequently celebrates children's art by taking photographs or videos and posting them to the Facebook/Instagram page and/or For The LOVE Of ART website and newsletter.

Permission will be obtained before sharing any photographic or video content of children and their artwork for marketing purposes.

By sending your child to a For The LOVE Of ART session, you are agreeing that photographs/videos can be taken.

Photographs will not be taken if the parent/carer contacts For The LOVE Of ART in writing to ask for this to be the case.

 

Anti-bullying

Bullying will not be tolerated. See Behaviour Codes Document for children and young people.

Whistleblowing

As per the safeguarding and child/young people protection document, if For The LOVE Of ART feels that a child is at risk from any adult or another child whilst in the studio premises or during an activity provided by For The LOVE Of ART, we will raise this with the local relevant agency.

Health and safety and emergency procedures

In the event of an emergency, For The LOVE Of ART will dial 999. We will make all reasonable effort to inform relevant parents whenever we feel it is safe and possible to do so.

The Teacher will be first aid trained specifically for paediatrics as of 7th March 2023.

Venue Risk Assessment

Available on Request.

Adult to child supervision ratios and Lone working

According to the NSPCC guidelines:

  • 4-8 years – one adult to six children

  • 9-12 years – one adult to eight children

  • 13-18 years – one adult to ten children

For The LOVE Of ART’s children’s classes are for children aged 8-11. These classes will be capped at 8 children to follow these guidelines. For The LOVE Of ART’s teen classes will be for children aged 12-15. These classes will be capped at 10 children to follow these guidelines.

Lone Working/1-1 tutoring

  • As a lone provider and 1-1 tutor, The Teacher will arrange a meeting with the child and their parent or carer to agree what will happen during 1-1 sessions, when and where they will take place.  

  • The Teacher will provide a copy of For The LOVE Of ART’s Safeguarding and Child Protection Policy.

  • In discussion with the parent/carer, we will consider if it’s appropriate for a parent, carer or another trusted adult to be present during the session.

  • If the child and their parents or carers are happy for The Teacher to work alone with the child, we will obtain written consent.

  • If we are working alone unexpectedly with a child or young person, for example if a parent/carer is late to collect their child and we are alone together, we will make sure that other people can see us – i.e. stand by the door or window in the studio.

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